Apr 22, 2024  
2023-2024 General Catalog 
    
2023-2024 General Catalog

Refund Policy



Dropping One or More Courses

Students may drop one or more courses during the drop/add period. Tuition charges will be reassessed at the end of that period. There will be no adjustments to tuition for courses dropped after the drop/add period. There will also be no refund of the special, laboratory, or general fees. The financial aid award, if any, will be reviewed at the end of the drop/add period. If needed, the award will be adjusted to reflect enrollment at that time.

University Withdrawal

If, for whatever reason, a student needs to withdraw from Valparaiso University during the fall or spring semester, they may be eligible for a prorated refund of their tuition and room charges according to the appropriate schedule below.

The date of withdrawal and basis for calculating all refunds will be the date on which the student submits the request using the Change in Enrollment Status form, available online.

During the add/drop period 100%
During the second week of classes 90%
During the third week of classes 80%
During the fourth week of classes 70%
During the fifth week of classes 60%
During the sixth week of classes 50%
During the seventh week of classes 40%
During the eighth week of classes 30%
During the ninth week of classes 20%
During the tenth week of classes 10%
After tenth week of classes None

*Because MBA courses are shorter in duration, there is a separate refund schedule for them.

Other Refunds

There will be no refund of general, special, and laboratory fees. There will be no refund for summer tuition charges.

Adjustment of Financial Aid Due to Complete Withdrawal

The University and/or the student may be required to return some of the federal financial aid, if any, awarded to the student. If the student received financial aid from state, University, or private funds (other than family), a portion of the refund may also be returned to the grant, scholarship, or loan source from which it was received. The above refund schedule will be used to adjust institutional aid. The federal “Return of Title IV Funds” formula dictates the amount of Federal Title IV aid, other than Federal Work Study, that must be returned to the federal government by the school and the student. For students receiving Indiana State grants, if full time status is not maintained through the end of the fourth week of the semester, the University must return 100% of those funds to the state.

Federal “Return of Title IV Funds” Formula: If a student withdraws on or before the 60% point of the semester, the percentage of funds that must be returned to the federal government is equal to the number of calendar days remaining in the semester, divided by the number of calendar days in the semester. Scheduled breaks of more than four consecutive days are excluded. The calculation of the return of these funds may result in the student owing a balance to the University and/or the federal government.

Note: If funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants if the student withdraws.

Students considering withdrawing from all classes should consult with the staff in the Student Accounts and/or Financial Aid Offices if they are concerned about the financial impact of withdrawing.

Unofficial Withdrawals

If a student does not successfully complete any courses during a given semester, their federal aid may need to be adjusted. The Financial Aid Office will be in contact with each professor to determine the last date of attendance or last date of academic related participation in the course. If the University cannot document that a student attended at least one course past the 60% point of the semester, federal aid will be adjusted according to the Return of Title IV Funds policy above. The date used in that calculation will be the mid-point of the given semester unless a later date can be documented.

Post-Withdrawal Disbursements

If a student was eligible for a federal grant disbursement at the time of their withdrawal, the University will disburse the grant(s) to assist with outstanding charges for current tuition, fees, room and board within 30 days of determining that the student withdrew. If all charges are paid and the student is due a refund, the refund will be processed within 45 days of determining that the student withdrew.

If the student was eligible for a federal student/parent loan disbursement at the time of their withdrawal, the University will notify the student/parent of the pending disbursement via email within 30 days of determining that the student withdrew. The student/ parent must respond within 14 days indicating if they would like the loan disbursed. If no response, the loan(s) will be cancelled.

Student Obligations

The calculation of the return of financial aid funds may result in the student owing a balance to the University and/or the federal government. If funds have already been released to a student because of a credit balance on the student’s account, then the student may be required to repay some of these funds. Students considering withdrawing from all classes should consult with the staff in the Student Accounts and/or Financial Aid Offices if they are concerned about the financial impact of withdrawing.